Institute for Protein Design, University of Washington

Executive Assistant to the Director

  • Seattle, WA
  • Academic
  • Full Time

About the Institute for Protein Design:
The Institute for Protein Design (IPD) at the University of Washington in Seattle is creating a new world of synthetic proteins to address 21st-century challenges in medicine, energy, and technology. The IPD is a unique interdisciplinary environment where world-class researchers with expertise in computing and software, biochemistry, genome sciences, biological structure, pharmacology, immunology and other basic science disciplines, as well as clinical medicine, work together to both computationally design and experimentally characterize novel biomolecules. Current projects include the design of novel therapeutics for cancer, neurological diseases, and more, as well as new vaccines, nanomaterials, and enzymes.

The Institute for Protein Design currently has an outstanding opportunity for an EXECUTIVE ASSISTANT TO THE DIRECTOR.

The Executive Assistant (Assistant to Director) is primarily responsible for providing complex executive support to David Baker, Director of the Institute for Protein Design (IPD), Professor of Biochemistry, and HHMI Investigator. This key position at the IPD serves to ensure the effective functioning of the IPD Director’s day-to-day activities, thereby ensuring the smooth functioning of the Institute and optimizing the Director’s effectiveness in longer term program aspirations.

The Executive Assistant serves as a key member of the Institute for Protein Design (IPD) administrative staff, acting as the direct primary interface between both internal and external stakeholders and Dr. Baker, the Director of the IPD.  The Executive Assistant will be responsible for a wide range of special projects, contributing to the IPD longer-term strategic endeavors (the cultivation of various professional colleagues, visitors, donors, higher university administration, commercial partners, government leaders, press interactions, etc.).  The work requires discretion and includes a wide range of advanced, diversified, and confidential administrative duties.

Critical thinking, initiative and sound judgment based on experience are required to manage tasks, resolve problems, and make recommendations. These tasks may be complex and require considerable judgment, independent action and a high degree of initiative. Work is performed with a high level of autonomy and independence. 

Duties & Responsibilities:

In this role, the Executive Assistant will commit 40% of their effort to managing the IPD Director’s complex activities, including travel arrangements, conferences, maintaining schedules, managing calendars and ensuring responsiveness to all Director’s communications to ensure a conflict-free meeting schedule and excellent external and internal communications.


Minimum Requirements:

  • Bachelor's Degree in Business Administration, Human Resources, Liberal Arts, Biology + 2 or more years of experience in related fields or equivalent experience.
  • The Executive Assistant role requires a fully trained competent professional, with at least 3 years of experience and proven track record in service as the administrative assistant to an executive level leader in the private sector, government, or academia.

    Other required qualifications include:
  • Deep familiarity with calendaring software solutions, office related software, and communication tools.
  • Excellent writing and verbal skills.
  • Creative problem solving in a complicated continuously changing environment.
  • Cool headed, careful minded, caring personality with good sense of humor.
  • Recognized as a resource for others to use in dealing with complex logistic scenarios.
  • In-depth understanding of organizational structure both within and outside the work unit.
  • Ability to develop innovative processes to achieve goals.
  • Excellent organizational, time management and decision-making skills.
  • Able to maintain confidentiality appropriately

Posted 6 months ago